Compare
Honest differences based on what CentrixERP ships today — industry POS, Backoffice, debtors, payments, and cloud hosting from KES 2,000 / month.
Spreadsheets
Flexible — until the file breaks
Till-only tools
Fast checkout — books elsewhere
CentrixERP
One organisation for the floor
At a glance
We do not name competitor tills. Use Instant trial to judge your current tools against the CentrixERP column.
Flexible — until the file breaks
Great for a first notebook. Painful when two cashiers edit stock, debtors live in WhatsApp, and yesterday’s sales file is not today’s truth.
Fast checkout — books elsewhere
A standalone till can sell quickly. Stock, purchasing, debtors, and accounting usually sit in another app — or another spreadsheet.
Recommended path
One organisation for the floor
External POS, stock, shop debtors, reports, and optional Accounting / HR share one cloud organisation — packages decide what you open.
Side by side
Topics that matter on a Kenyan floor — stock, credit, tenders, fiscal, and how you buy software.
| Topic | Spreadsheets | Till-only tools | CentrixERP |
|---|---|---|---|
| What you run | Spreadsheets + paper till notes | Counter POS only — stock and books elsewhere | Industry ERP — POS, stock, debtors, accounting, HR when licensed |
| Where you work | One PC file that goes missing or conflicts | Usually one shop machine | Cloud on CentrixERP servers — computer, laptop, phone, tablet |
| Stock truth | Updated when someone remembers | Often offline from purchasing and transfers | Items in stock, movements, GRN, and packaging hierarchy with the till |
| Credit customers | Manual lists and WhatsApp reminders | Often limited or a separate tool | Shop debtors, collect payments, AR on the same organisation |
| How you get paid | Recorded after the fact | Varies by till vendor | Cash, M-Pesa STK, Equity, KCB — mixed tender at checkout |
| Day-end / EOD | Cash count vs a notebook | Till report — still reconcile books separately | Till sessions, payments breakdown, and end of day on Backoffice |
| KRA eTIMS | Separate fiscal device / process | Depends on the till | QR on fiscal invoices and thermal receipts when enabled |
| Who can see what | Whoever has the file | Cashier vs manager if the till supports it | Roles, packages, and module access set per organisation |
| Away from the counter | Screenshots in WhatsApp | Rarely included | CentrixERP Manager and Mobile Sales when licensed |
| Buying model | “Free” until errors cost stock and cash | Hardware + licence — still need books | Fair monthly packages from KES 2,000 / month — not a ~KSh 100,000 ERP purchase |
Competitor product names are omitted on purpose. Starting self-serve packages begin at KES 2,000 / month.
Where teams feel the gap
Sales land in one place, GRN and transfers in another. CentrixERP keeps packaging hierarchy and movements with External POS.
Shop debtors and collect payments sit next to sales — unpaid and partial queues stay visible.
CentrixERP hosts on our servers so you are not nursing local ERP machines just to open the day.
When licensed, Accounting and reports use the same organisation as the counter — not a weekly copy-paste.
Honest fit
You have one quiet outlet, no credit customers, and someone can babysit the file every evening.
You only need counter checkout and already trust a separate process for stock and books.
You need industry workflows, live stock, debtors, M-Pesa at till, and cloud access without buying a ~KSh 100,000 ERP stack.
Sign up for Instant trial — create a live Package 1 organisation and open External POS.
